Production/Recording Student Workers

Important Links and Getting Started

Stagehand Job Classifications

STAGEHAND I: Trainee / Assistant II, 4921
- Everyone starts here.
- Assist in basic tasks such as movement of equipment and instruments, as well as staging pieces.
- Assist in the set-up and strike of technical equipment for various public events.
- Work effectively as part of a team under close supervision of managers and more skilled technicians.
- On the crew scheduler: sign up for events on “Trainee” calls

STAGEHAND II: Experienced / Assistant II
- Successfully complete one term as a trainee.
- Complete required University training:IIPP, Sexual Harassment online training, plus demonstrated skills listed within reclass form.
- Assist in basic tasks such as movement of lighting equipment and musical instruments, as well as stage equipment.
- Assist in the set-up and strike for various public events.
- Assist/Lead in specific tasks described by managers or Student Work Leaders.
- On the crew scheduler: sign up for events on “Crew” calls
- May check out CPMC key card and crew keys.

STAGEHAND III: Advanced / Assistant III, 4920
- One academic year as a Stagehand, plus demonstrated skills listed within reclass form.
- Assist with set up, operation, and strike of lighting and audio equipment in Music Department venues
- Provide leadership for 1-2 member teams to accomplish specific tasks described by Managers.
- Independently operate lighting and sound equipment. Frequently work on personnel lifts to adjust lighting equipment and draperies.
- Assist with set-up of stage equipment (risers, tables, chairs).

STAGEHAND IV: Work Leader / Assistant IV, 4919
- One academic year as an Advanced Stagehand, and proven demonstrated skills listed within reclass form.
- Direct a crew in the set up, operation, and strike of lighting & audio equipment in all Music Department venues.
- Assist with the training of Trainees and Stagehands.
- Repair equipment as needed.
- Independently operate lighting and sound equipment.
- Frequently work on personnel lifts to adjust lighting equipment and draperies.
- Assist with set up of stage equipment (risers, tables, chairs).
- Act as event manager for public events, as assigned.
- Work Leader advancement is by interview and reclassification form submission. All candidates must show proven leadership and proficiency.

EcoTime - Time Reporting for Payroll Purposes
ecotimecampus.ucsd.edu/ **Note: You may have to create a new “business systems” account - just follow the link on the log-in screen.
Guide for logging EcoTime hours.

REPORTING TIME: HELPFUL HINTS
• The work week is Sunday (12:00 a.m.) through Saturday (11:59 p.m.)
• The pay period runs two weeks, as detailed in the calendars: Payroll calendars for 2024.
• Time submittals are due by Saturday at midnight!!!
• Don't forget to hit “COMPLETE" at the end of the pay period to submit your timesheet. "Save" will not report your time.

Crew Scheduing: When I Work

Crew scheduler: https://wheniwork.com/

1. Respond to the invitation sent to your UCSD email account.

2. Download the mobile app to your phone.

3. Set your availability (in the app).

4. Start taking calls! - You may take calls as a TRAINEE.

5. Adjust your notifications on the app. Do you want to be pinged every time a call is added - during your availability? Your call!

Required Training: UC Learning

Reminder of REQUIRED Training Courses for Employees of the University of California San Diego, with info links:

https://blink.ucsd.edu/HR/training/compliance.html

• Injury Illness Prevention Program (IIPP) - [Online}

All UC employees are required by California law to complete basic safety training, employees should register to attend the in-person Injury and Illness Prevention Program (IIPP) training through the UC Learning Center. The program's purpose is to help employees understand and avoid on-the-job risks.

To virtually attend the Injury and Illness Prevention Program:

- Go to https://uclearning.ucsd.edu/
- Log in with your Single Sign-On username and password
- Search by title or use keyword IIPP to locate this course.
- Click the Register button next to Injury and Illness Prevention Program
- Select the upcoming date you wish to attend and click Next.
- Click Submit to finalize your registration.

• UC Sexual Violence and Sexual Harassment Prevention Training for Staff - [Online]

• UC Ethical Values and Conduct/Conflict of Interest - [Online]

• Cyber Security Awareness - [Online]

- To complete Online Training:
- Go to https://uclearning.ucsd.edu/
- Log in with your Single Sign-On username and password
- Click the To Do List/Assigned Training icon
- Click green Start button next to (required training)

• Online Safety training: (IIPP), Scissor Lift, Ladder Safety, Fall Protection

- Go to https://uclearning.ucsd.edu/
- Log in with your Single Sign-On username and password
- Search by title or use keyword “safety”
- Click green Start button next to (required training)

Dress Code

WORK & REHEARSAL CALLS, All Venues:

Jeans or sturdy shorts, or similar work pants (no skirts - bad news there!), t-shirt or similar, closed toed sturdy shoes. (No "ballet flats", flip-flops, jelly shoes, excessive heeled or open toed shoes.)

SHOW CALLS:

Concert Hall and Mandeville: Show Blacks - Music Department Polo and black slacks or NICE black jeans. (Primarily) Black shoes (Chucks are okay).
122/127: MusicDepartment black polo or t-shirt and black or (dark) blue jeans. (Primarily) Black or dark shoes (Chucks are okay).