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Production/Recording Student Workers

Important Links and Getting Started

Stagehand Job Classifications

  • STAGEHAND I: Trainee / Assistant II, 4921
    • Everyone starts here.
    • Assist in basic tasks such as movement of equipment and instruments, as well as staging pieces.   
    • Assist in the set-up and strike of technical equipment for various public events.
    • Work effectively as part of a team under close supervision of managers and more skilled technicians.
    • On the crew scheduler: sign up for events on “Trainee” calls
  • STAGEHAND II: Experienced / Assistant II
    • Successfully complete one term as a trainee. 
    • Complete required University training:IIPP, Sexual Harassment online training, plus demonstrated skills listed within reclass form.
    • Assist in basic tasks such as movement of lighting equipment and musical instruments, as well as stage equipment.   
    • Assist in the set-up and strike for various public events.  
    • Assist/Lead in specific tasks described by managers or Student Work Leaders.  
    • On the crew scheduler: sign up for events on “Crew” calls 
    • May check out CPMC key card and crew keys.
  • STAGEHAND III: Advanced / Assistant III, 4920 
    • One academic year as a Stagehand, plus demonstrated skills listed within reclass form.
    • Assist with set up, operation, and strike of lighting and audio equipment in Music Department venues
    • Provide leadership for 1-2 member teams to accomplish specific tasks described by Managers.  
    • Independently operate lighting and sound equipment. Frequently work on personnel lifts to adjust lighting equipment and draperies. 
    • Assist with set-up of stage equipment (risers, tables, chairs). 
  • STAGEHAND IV: Work Leader / Assistant IV, 4919 
    • One academic year as an Advanced Stagehand, and proven demonstrated skills listed within reclass form.
    • Direct a crew in the set up, operation, and strike of lighting & audio equipment in all Music Department venues.  
    • Assist with the training of Trainees and Stagehands. 
    • Repair equipment as needed.
    • Independently operate lighting and sound equipment. 
    • Frequently work on personnel lifts to adjust lighting equipment and draperies. 
    • Assist with set up of stage equipment (risers, tables, chairs). 
    • Act as event manager for public events, as assigned.
    • Work Leader advancement is by interview and reclassification form submission.  All candidates must show proven leadership and proficiency.

Time Reporting: Ecotime

EcoTime - Time Reporting for Payroll Purposes
ecotimecampus.ucsd.edu/   **Note: You may have to create a new “business systems” account - just follow the link on the log-in screen.
Guide for logging EcoTime hours.

REPORTING TIME: HELPFUL HINTS
• The work week is Sunday (12:00 a.m.) through Saturday (11:59 p.m.) 
• The pay period runs two weeks, as detailed in the calendars: Payroll calendars for 2024.
• Time submittals are due by Saturday at midnight!!! 
• Don't forget to hit “COMPLETE" at the end of the pay period to submit your timesheet. "Save" will not report your time.

Crew Scheduing: When I Work

Crew scheduler:  https://wheniwork.com/
1.  Respond to the invitation sent to your UCSD email account.
2.  Download the mobile app to your phone.
3.  Set your availability (in the app).
4.  Start taking calls! - You may take calls as a TRAINEE. 
5.  Adjust your notifications on the app.  Do you want to be pinged every time a call is added - during your availability?  Your call!

Required Training: UC Learning

Reminder of REQUIRED Training Courses for Employees of the University of California San Diego, with info links:  
All UC employees are required by California law to complete basic safety training, employees should register to attend the in-person Injury and Illness Prevention Program (IIPP) training through the UC Learning Center. The program's purpose is to help employees understand and avoid on-the-job risks. 
To virtually attend the Injury and Illness Prevention Program:
    • Go to https://uclearning.ucsd.edu/
    • Log in with your Single Sign-On username and password
    • Search by title or use keyword IIPP to locate this course.
    • Click the Register button next to Injury and Illness Prevention Program
    • Select the upcoming date you wish to attend and click Next.
    • Click Submit to finalize your registration.
• UC Sexual Violence and Sexual Harassment Prevention Training for Staff - [Online]
• UC Ethical Values and Conduct/Conflict of Interest - [Online]
• Cyber Security Awareness - [Online]
    • To complete Online Training:
    • Go to https://uclearning.ucsd.edu/
    • Log in with your Single Sign-On username and password
    • Click the To Do List/Assigned Training icon
    • Click green Start button next to (required training) 
• Online Safety training:  (IIPP), Scissor Lift, Ladder Safety, Fall Protection  
    • Go to https://uclearning.ucsd.edu/
    • Log in with your Single Sign-On username and password
    • Search by title or use keyword “safety” 
    • Click green Start button next to (required training) 

Dress Code

WORK & REHEARSAL CALLS, All Venues:   
  • Jeans or sturdy shorts, or similar work pants (no skirts - bad news there!), t-shirt or similar, closed toed sturdy shoes. (No "ballet flats", flip-flops, jelly shoes, excessive heeled or open toed shoes.)

SHOW CALLS:      
  • Concert Hall and Mandeville: Show Blacks - Music Department Polo and black slacks or NICE black jeans.  (Primarily) Black shoes (Chucks are okay).  
  • 122/127:  MusicDepartment black polo or t-shirt and black or (dark) blue jeans.  (Primarily) Black or dark shoes (Chucks are okay).