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Employment
The Department of Music employs graduate students as Teaching Assistants, Graduate Student Researchers, and Associate-Ins. First priority is given to graduate students within the Department of Music. Students must be in academic good standing, and within their Support Time Limit in order to receive offers of academic employment on campus. Students are also limited to 18 quarters of appointments as either Teaching Assistants or Associate-ins (summer appointments do not count).
Types of Employment
Teaching Assistant (TAships)
Job Description
A teaching assistant (TA) assists in the instruction of an upper or lower division course at the University under the supervision of a faculty member. The TA primarily assists the faculty member in charge of the course by conducting discussion, laboratory or studio sections that supplement faculty lectures and by grading assignments, projects and examinations. The TA must attend the lecture course to which they are assigned.
A TA also holds office hours, proctors examinations and may assist with the development of assignments or exams. The general instructional content of the course, as well as the official assignment of student grades and decisions on grade appeals, are the responsibility of the faculty member in charge of the course. In no instance shall a teaching assistant be assigned the responsibility for the entire instruction or giving lectures for the course.
Courses
In the Department of Music, we regularly hire TAs for lower-division general education music courses. We also hire a limited number of TAs for some upper-division music courses. You may view the course descriptions in the campus catalog.
Rate of Pay/Workload
Current academic titles and pay rates can be found on the Graduate Division website. Annual salaries are based on a 100% appointment, 40-hour week model. Graduate students are not allowed to have 100% appointments (because, your primary role here is as a student, not an employee). As a salaried employee, the number of hours you work a week may vary but the total number of hours you work should not exceed your appointment percentage.
- 25% appointment, 10 hours per week, 110 hours per quarter
- 50% appointment, 20 hours per week, 220 hours per quarter
The University of California Office of the President has mandated that graduate students may hold teaching assistant (TA) or Associate-In appointments for a maximum of 18 quarters (summer session TA or summer Associate-In appointments do not count toward this limit
Fee Remission
Students receive remission of the following fees when assigned to a 25% or above appointment.
- Student Services Fee
- Tuition
- Health Insurance
A complete list of graduate student tuition and fees can be found on the Graduate Division website.
Graduate Student Researcher (GSR)
Job Description
A Graduate Student Researcher is a registered graduate student who performs research under the direction of a faculty member.
Courses
Not applicable.
Rate of Pay/Workload
Current academic titles and pay rates can be found on the Graduate Division website.
Fee Remission
Students receive remission of the following fees when assigned to a 25% or above appointment.
- Student Services Fee
- Tuition
- Health Insurance
A complete list of graduate student tuition and fees can be found on the Graduate Division website.
Associate-In
Job Description
An Associate (teaching a course) may conduct the entire instruction of a lower division course or upper division course with approval granted by the Dean of the Graduate Division. The Associate is assigned a faculty mentor to provide guidance and training as needed. Use of this title requires prior approval by the Dean of the Graduate Division.
Appointment to this title requires evidence of extraordinary merit in teaching and scholarship and prior relevant teaching experience, advanced training in the subject matter and support of the department chair. For Ph.D. students, the candidacy exam must have been passed and the student must be in the final stages of dissertation writing or must have equivalent other accomplishments (publications, extensive experience as performer-teacher, etc.). The appointment is also dependent upon positive academic and administrative review and approval by the student's department Chair, the Divisional Dean and the Dean of the Graduate Division.
Courses
Inside the department of music, we hire Associate-Ins to teach courses in the summer and on an annual basis during the regular academic year. A call for summer courses proposals goes out in early Fall quarter. Offers to teach during the regular academic year will come from the department chair via a student's faculty advisor as necessary to balance the needs of the undergraduate program.
Rate of Pay/Workload
Current academic titles and pay rates can be found on the Graduate Division website. Annual salaries are based on a 100% appointment, 40-hour week model. Graduate students are not allowed to have 100% appointments (because, your primary role here is as a student, not an employee). As a salaried employee, the number of hours you work a week may vary but the total number of hours you work should not exceed your appointment percentage.
- 25% appointment, 10 hours per week, 110 hours per quarter
- 50% Appointment, 20 hours per week, 220 hours per quarter
Fee Remission
Students receive remission of the following fees when assigned to a 25% or above appointment.
- Student Services Fee
- Tuition
- Health Insurance
A complete list of graduate student tuition and fees can be found on the Graduate Division website.
Hiring Practice
Academic Year: The Department of Music has limited opportunities for Associate-Ins during the academic year. Opportunities arise out of a need to cover gaps in the undergraduate course offerings due to faculty sabbaticals or leaves. When opportunities do come up, positions are offered to advanced graduate students in the final stages of their thesis or dissertation. Final placement decisions are made by the Department Chair in consultation with the student’s advisor and Graduate Program Faculty leadership.
Summer Session: The Department of Music sends out a call for Summer Session course proposals to faculty and graduate students in early fall quarter. In addition, graduate students are also encouraged to submit an application for the Summer Graduate Teaching Scholars program and is due (mid-October) 1 month prior to the campus deadline for nominations. Students who will have advanced to candidacy by start of Winter quarter are eligible to apply for the upcoming Summer Graduate Teaching Scholars/Associate-In positions. Priority is given to students who have not had the opportunity to teach their own class before. Final placement decisions are made by Summer Session in consultation with the Department Chair, Graduate Program Faculty leadership, and the student’s advisor.
Frequently Asked Questions
When will I receive my first paycheck?
Academic Student Employment (ASE) positions are paid on a monthly basis. Paychecks are disbursed at the end of each pay period, usually on or around the first of the month . Specific pay dates for each calendar year are published on Blink at the link below.
Payroll Calendars: https://blink.ucsd.edu/finance/payroll/calendars.html
How do I set up Direct Deposit?
Types of Direct Deposit for Students:
There are three units that provide direct deposit to graduate students, depending upon the type of transaction:
- Student Financial Solutions (stipend payments for domestic students and account refunds)
- Payroll (ASE, GSR, and any other student employment paychecks)
- Disbursements (travel and other personal reimbursement, plus stipend payments for some international students)
Stipend Payments for International Students:
International students who are expecting a stipend payment should sign-up for direct deposit with both Student Financial Solutions and Disbursements and also should note they will be prompted to complete a Glacier record in order to determine appropriate taxation.
Where can I see records of my pay?
As of Aug. 1, 2006, UC Sand Diego employees no longer receive a printed direct deposit statement. Instead, you can view and print your earnings statements online.
Starting on June 1, 2020, earnings statements are located in UCPath, the University of California's system-wide payroll, benefits, human resources, and academic personnel system.
Earnings statements prior to June 1, 2020, can be found in AYSO
More information can be found on the Payroll page.
Where can I find my employee ID number?
UC Path Self-Service allows you to see your salary from any forms of on-campus employment and lists your employee ID number.
At Your Service Online (AYSO) allows you to see your salary from any forms of on-campus employment and lists your employee ID number. This system contains information for employees and employment activity prior to June 1, 2020Can I be employed above 50% (20 hrs per week)?
International Students
An international student in F-1 or J-1 status is restricted to on-campus employment of a maximum of 50% time (20 hours per week) during the academic year. During the summer, 100% employment is allowed (depending on the student’s academic department support policy) if the student intends to enroll full time Fall quarter and meets all other eligibility criteria.
No exceptions are permitted to this rule.
Contact the Global Education Division with questions.
U.S. Citizens and Permanent Residents
The employment of a graduate student over 50% time during the academic year requires the prior written approval by:
- All hiring departments/programs and/or funding sources involved
- Additionally, the endorsement of the student’s academic advisor is required
- The student’s graduate academic home department Chair
- The Dean of Graduate Division
Can the department update VISA information for me in UCPath?
No. Only the employee (you) can update withholding and VISA information and that update must be done online through the GLACIER system. When the update is complete, GLACIER generates forms that must be signed by the employee (you) and submitted, along with copies of required immigration documents, to CCP (Central Core Payroll). Once received and verified, the GLACIER information is integrated into UCPath via a nightly batch file. There is one exception, when an employee becomes a permanent resident. In that case a manual update by UCPC is required. This is because once the Glacier record is updated to Permanent Resident, the record closes and the information does not feed into the nightly Glacier update to UCPath.
Follow this link to employee instructions for completing Glacier update: https://blink.ucsd.edu/